E10 - Synchronisation to Campion Education via Direct Connection

Modified on Thu, 5 Feb at 9:37 PM

TABLE OF CONTENTS

Preamble
Type of sync
Which data is sent to the other system?
Steps to synchronise data
- Step 1: Configure the Tes Timetable file
- Step 2: Syncing Tes Timetable to Campion

Preamble

Timetabling data that exists in Tes timetable files are usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format.

Timetables built within the Tes Timetable package can be sent directly to Campion from the Tes Timetable file.

While Tes takes all care to ensure any mention to the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.

Type of sync

This sync is performed by a 'LISS' sync, which is a sync that sends and receives data at the push of a button with no need to manually upload data into the other system.

Which data is sent to the other system?

This table lists many of the data and features found in Tes and whether they are understood by the other system.

Note that Tes builds many excellent features to help users build high quality timetables, and while these features can be sent onto the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.

Tes feature	Is this feature received/supported by the other system?	Important notes
Bell times	No
Campuses	Unsure	Tes is sending the data to the system, Unsure if used.
Classes	Yes
Class lists	Yes
Composite classes (linked classes)	Yes
Duty roster	Yes
Faculty data	No
Grid structure codes	No
Multi-file	No
Multi-grid	Unsure	Tes is sending the data to the system, Unsure if used.
On-call roster	No
Priority classes	Unsure	Tes is sending the data to the system, Unsure if used.
Room data	No
Rotation classes	Yes
RTO roster	Unsure	Tes is sending the data to the system, Unsure if used.
Student data	Yes
Study roster	Unsure	Tes is sending the data to the system, Unsure if used.
Sub-classes	Yes
Teacher data	Yes
Teacher days off (Unavailables)	No
Timetable data	No
Two (or more) rooms at once	Yes
Two (or more) teachers at once	Yes
Year levels (non-numeric)	Yes

Steps to synchronise data

Step 1: Configure the Tes Timetable file

Go to File > Synchronise > Configure > Sync tab
Select the + button and choose 'Campion' from the drop down menu.
Go to File > Synchronise > Configure > Connection tab: Enter the following information into the Connection screen:

URL	Contact Campion for your school's URL. The default format of the server address for Campion Education is https://app-api.campion.com.au/api/liss/import
Username	Campion username
Password	Campion password
School code	School code
Proxy	Not usually required. See your school network administrator if a proxy message appears after Testing connection.

Username, Password and School Code will be provided by Campion

Once these details have been entered, click the 'Test Connection' button to check that the details are correct and the link between Tes and Campion is working correctly.

4. Go to File > Synchronise > Configure > Other tab

Sync timetable & class lists every time you save: This will send enrolment data to Campion upon every save.

Exclude Yard duties/Study classes/On-calls: Ticking their respective option will not send these to Campion.

Which years?: Allows you to select which year levels to send to Campion Education.

Meetings contain the duties, so that year level would need to be ticked to sync.

Step 2: Syncing Tes Timetable to Campion

Sync Timetable

In Tes timetable file, go to 'File > Synchronise > Sync now' - Make sure 'Campion Education' is in the 'Filter' drop-down on the top right.

There are two sync options: Basic or Advanced.

Basic sync:

Advanced sync: