Timetable Daily - Synchronisation to Xuno via Direct Connection

Modified on Fri, 30 Jan at 1:31 AM

TABLE OF CONTENTS

Preamble
Type of sync
Which data is sent to the other system?
Steps to synchronise data

Preamble

Daily data that exists in the Edval web server is usually sent to one or more other non-Edval systems, such as student learning management systems, reporting systems, administration systems, and many more. The Edval integration team works with other systems to make sure that the data required to be sent is in the correct format.

This document can be referenced for:

New school Daily sync set up
Synchronisation processes
Synchronisation troubleshooting

While Edval takes all care to ensure any mention of the other system is correct and up to date, it is the user's responsibility to check with the other system prior to an initial sync. If the user becomes aware of any changes to the other system, we would very much appreciate this feedback.

Type of sync

This sync is performed by a 'LISS' sync, which is a sync that sends and receives data at the push of a button with no need to upload into the other system.

Which data is sent to the other system?

This table lists many of the data and features found in Edval and, where known by Edval specialists, whether they are also understood by the other system.

Edval builds many excellent features to help users build high-quality timetables, and while these features can be sent to the other system through the synchronisation process, not all systems have built the capability on their end to receive/display these features.

Edval feature	Notes on feature	Is this feature received by the other system?	Other notes
Cycle date mapping	Bell times and date mapping calendar	No
Campuses	Campuses and their associated rooms	Yes
Classes	Class code, GUID, Faculty, Course Name, Assigned teacher	Yes
Class lists		Yes
Composite classes (linked classes)	One teacher teaching more than one class at the same time	Yes
Duty roster		No	Unless Covered
Faculty data		No
Grid structure codes	Periods by name or number	Yes
Multi-file	Two (or more) .etz timetable files	No
Multi-grid	Multiple grids with different bell times	Yes
On-call roster		No
Priority classes	The priority class that shows on students' timetables where they have class clashes	No
Room data	Room Code, Name, Size, Comment	No
Rotation classes	Classes from particular rotations	No
RTO roster		No
Student data	Student Code, First name, Last name, Year level, Gender, GUID	No
Study roster	Study classes, staffing and rooming roster	No
Sub-classes		No
Teacher data	Teacher Code, First name, Last name, Faculty, GUID	No
Teacher's Days Available'		No
Timetable data		No
Two (or more) rooms at once		Yes
Two (or more) teachers at once		Yes
Year levels (non-numeric)	Year levels such as SPT, LSUP, ROLL, Yr9+10, etc.	No
Publish Daily Timetable	Sends the following Daily data: Events, Covers, Absences and Room swaps	Yes	Absences and room swaps aren't sent explicitly, though changes made resulting from them are.

Yes - The data is sent from our end and is being received and processed by 3rd party system.

No - The data is not supported by 3rd party systems and is not sent from Edval.

Unsure - The data is being sent from Edval, but we are unsure if it is being processed and supported by Xuno.

Steps to synchronise data

Step 1: Check if any Xuno setup is required

Many systems require some setup at their end prior to receiving timetable data from Edval. Please check with Xuno support.

Step 2: Set up the Xuno sync

Go to Daily>Synchronise.
Select the green 'Add sync system' button from the right-hand side.
Select 'Xuno' from the dropdown list.
Enter your Xuno server address and credentials. Contact Xuno if you require assistance with these.
Select 'Test connection' to confirm that your details are valid.
The 'Auto Sync' section is deselected by default. If you wish Edval Daily to sync room bookings and/or cyclical timetable changes from the etz file automatically, then select one or both of these options. For more information on this feature, please see the following document: Automated Instant Synchronisation.
(Xuno does not support cyclical timetable changes)
In the 'Other' section, please select your preferences and then click Save.

Step 3: Perform the sync

Go to Daily --> Synchronise > Choose Xuno from the 'Sync configs'

There are two sync options: Basic sync or Advanced sync.

Basic Sync

The basic sync here is the same as "Advanced Sync" in terms of what data is being synced. The only difference with Basic sync is that it has preselected all data types, unlike "Advanced sync," where you can select what data type to sync, and Basic sync also does not have "Create support log file", which can be helpful if the Xuno or Edval support team needs access to the log for troubleshooting.

Go to Daily > Synchronise and select the Xuno configuration.
Select Basic sync from the actions panel.
Enter the dates required.
Select Sync to complete the process.

Advanced Sync

The Advanced sync is normally for the start of the year sync or when major changes are made, as it can usually send cyclical data as well as Daily. For Xuno, however, this isn't necessary as they only send Daily changes in either the Basic or Advanced syncs.

To perform an advanced sync:

Go to Daily > Synchronise and select the Xuno sync configuration.
Select 'Advanced sync' from the actions panel.
Select the data that is required to be sent.
Select 'Sync' to complete the process.

Create support log file: Occasionally, Edval specialists may ask you to perform a sync and tick this box, which will create a text file in the Download location on your computer. This file can be sent to Edval to help with troubleshooting.

Publish & Sync

Publish & Sync option is the recommended approach used on a daily basis by daily organisers. This will sync all the daily variations happening for the date range.
To perform Publish and Sync:
Go to Daily > Cover and Click on Publish.
Select Publish and Sync with other systems from the Publish covers panel.
Enter the dates required.
Select Sync to complete the process.

For more information on this feature, please see the following document: Edval Daily: Covers Tab