E10 - Synchronisation to Wonde via Direct Connection

Modified on Tue, 24 Feb at 1:40 AM

TABLE OF CONTENTS

Preamble
Type of sync
Which data is sent to the other system?
- Data compatibility between the TES Timetable file-Wonde
  - The following is supported:
  - The following is not supported:
Which data can be received from the other system into the Tes timetable file?
Steps to Synchronise data
- Step 1: Configure the Wonde sync in the Timetable file
- Step 2: Perform the sync
  - Basic Sync
  - Advanced Sync

Preamble

Timetabling data that exists in Timetable files is usually sent on to one or more other non-Tes systems, such as student learning management systems, reporting systems, administration systems, and many more. The Tes integration team works with other systems to make sure that the data required to be sent is in the correct format.

This document can be referenced for:

New school file set up
Synchronisation processes
Synchronisation troubleshooting

Our recommended approach is to use the Wonde integration only when you need to download data into your timetable file. This includes student, teacher, and room data. That information will flow from your nominated admin system (SIS/MIS) into Wonde, and then from Wonde into your timetable file.

We do have the ability to sync timetable data back to Wonde, but at the moment that data is not being processed or passed on to any SIS/MIS by Wonde. Wonde does not currently support writing timetable data back into the admin system.

If you need more information, please contact the Wonde team at support@wonde.com.

The following information has been provided by the Wonde team and was correct at the time of publication. Please check the Wonde documentation for any changes to the process. Please contact them for any support required in the set up in this system, as Tes consultants are not able to advise.

Make sure that your region in 'Setup > School info > Admin' is set to your correct region and not 'Unknown' or 'Other'.
The sync system may not appear in sync drop-down if the incorrect region is selected.

Type of sync

This sync is performed by a 'LISS' sync, which is a sync that sends and receives data at the push of a button with no need to manually upload data into the other system.

Which data is sent to the other system?

Data compatibility between the TES Timetable file-Wonde

The following is supported:

Composite classes with teachers - supported, but cannot specify the composite or clash with other parties.
Composite classes with rooms - supported, but cannot specify a composite or clash with other parties.
Meetings - Goes through as a class with a single teacher attached. Multi-teacher is not supported at this time.

The following is not supported:

2 teachers on one lesson at the same time
2 rooms for one lesson at the same time
Duties - Goes through as a class with a single teacher attached.
Study periods - Goes through as a class with a single teacher attached.
Rostered time off - Tes timetable doesn't send
Day namesNot tested:
Multi-grid
Lessons for - Meetings, Duties, Studies, RTO Not working currently:
Dates

Which data can be received from the other system into the Tes timetable file?

Tes data	Can this data be drawn down into the timetable file?	Other notes
Download Rooms	Yes	This downloads the room data that Wonde has.
Download Students	Yes	This downloads the students' data that Wonde has.
Download Teachers	Yes	This downloads the teachers' data that Wonde has.

You will need to Contact Wonde for any data that is missing after you the download sync.

Steps to Synchronise data

Step 1: Configure the Wonde sync in the Timetable file

Go to File > Synchronise > Configure
Select the ‘Sync’ sub-tab
Click the '+' and select "Wonde" from the dropdown

Multiple systems can be set up to sync. It is common to have both the Edval webserver and the school's learning management system configured, along with any other systems the school wishes to regularly sync with.

Go to the ‘Connection’ sub-tab
Ensure that “Wonde” is selected in the top-right corner
Input your credentials. Wonde will provide you with the Wonde Server URL, Username, Password and School code.

Proxy credentials are not usually required. Please see your school network administrator if a proxy message appears
after testing your connection.
Go to the 'Other' tab and enter your preferences.

Option	Details
Sync timetable & class lists every time you save	This will send only the timetable and class membership data to School Bytes each time you save the file
Exclude Yard duties	When ticked, Yard duties will be ignored for syncing purposes
Exclude Study classes	When ticked, Study classes will be ignored for syncing purposes
Exclude On-calls	When ticked On-calls will be ignored for syncing purposes
Accept StatewideID's that are sent to Timetable (Recommended)	Generally, the Timetable file will obtain Statewide IDs from the external school information/admin system (SIS), since this is regarded as the source of truth for this field. However, some users want this field for different purposes. In NSW, for example, some prefer to have the student code field for the 'ERN' number, but the Statewide ID field for the NSW Board of Studies needs a registration number. If so, you may want to untick this, and retain your BOS number in the Statewide ID field
Which years?	This option allows you to select the specific year levels to send to School Bytes. Please leave all of the year levels un-ticked if you want to send everything. Note. This function will only appear if the timetable file is a multi-grid.

Step 2: Perform the sync

Basic Sync

Basic sync is for general syncing. A basic sync allows you to download students from Wonde and publish classes, class lists and timetable to Wonde. To perform a basic sync:

Go to File > Synchronise > Sync Now, and select the ‘Basic’ sub-tab
Ensure “Wonde” is selected from the dropdown in the top-right corner
Input the date range you wish to update the Wonde in and select the rotation you wish to sync
Click “Go” to sync

Advanced Sync

Advanced sync is used to publish specific parts of your data to Wonde. An advanced sync also allows you to download rooms, students and teachers from Wonde, and publish bell times, classes, class lists and timetable to Wonde.

To perform an advanced sync:

Go to File > Synchronise > Sync Now, and select the ‘Advanced’ sub-tab
Ensure “Wonde” is selected from the dropdown in the top-right corner
Select which data you wish to sync with Wonde
Input the date range you wish to update the Wonde data in, and select the rotation you wish to sync
Create Support Log File. This is usually required by Tes support to check the data validation
Click “Go” to sync

Create support log file: Occasionally, Tes specialists may ask you to perform a sync and tick this box, which will create a text file in the same location as the timetable file. This file can be sent to Tes to help with troubleshooting.